INTRODUCTION

www.consiliumorbi.com is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of applicable data protection laws, including the General Data Protection Regulation and the UK Data Protection Act 2018, as well as our data privacy policies.

The purpose of this statement is to explain what personal information Consilium Orbi and its affiliates (“Consilium Orbi”, “we”, “us” or “our”) collect, how we may use it and how we will look after it, as well as to inform you of your privacy rights in relation to the processing of your personal data.

Last Updated: February 2025

CHANGES TO THE PRIVACY STATEMENT AND YOUR DUTY TO INFORM US OF CHANGES

This privacy statement is effective as of 25 May 2018 and will be updated to reflect any changes in how we handle your personal data or any changes in applicable laws. Any updates will be posted on this page so that you are aware of the information we collect and how we use it at all times. Continued use of the Website and communication with us will constitute your agreement to any such changes.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes, or if you wish to verify or remove your personal details, during your relationship with us by contacting us at privacy@consiliumorbi.com.

THE DATA WE COLLECT ABOUT YOU AND HOW WE COLLECT IT

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed.

We may collect, use, store and transfer the following types of personal data:

• Identity data, including first name, last name, marital status, title, date of birth and gender  
• Contact data, including residential address, email address and telephone number  
• Technical data, including IP address used to connect your computer or mobile device to the internet, browser type and version, operating system and platform and other technologies on the devices you use to access this Website  

We use different methods to collect personal data from you, including:

• Direct interactions, for example when we interact with you for business purposes or contact you with information that we consider may be of interest to you. If you make an enquiry or submit a job application, you may be asked to provide information such as your name, email address and telephone number  
• Automated technologies or interactions, where we may automatically collect information about your equipment, browsing actions and patterns when you interact with our Website. This information is collected through cookies. A cookie is an element of data that our Website sends to your browser which is then stored on your system. You can set your browser to prevent this. Information collected in this way can be used to identify you unless you adjust your browser settings  

We do not collect sensitive data about you without your express consent and would only do so in accordance with applicable data privacy laws and our cookie policy.

Sensitive data refers to categories of personal data requiring special protection, including racial or ethnic origin, political opinions, biometric and genetic data, criminal records, religious beliefs and physical or mental health information.

HOW WE USE YOUR PERSONAL DATA

We only use your personal data where required for specific purposes. Most commonly, we will use your personal data in the following circumstances:

To contact you with information that we consider may be of interest to you  
Where it is necessary for our legitimate interests, such as conducting our business in an efficient and compliant manner and promoting our services, provided your interests and fundamental rights do not override those interests  
Where we need to comply with a legal or regulatory obligation  

Unless we have a legitimate business reason for doing so, we will only contact you with your consent. You have the right to withdraw your consent at any time.

We do not sell, rent or exchange your personal information with any third party for commercial purposes.

DATA SECURITY

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Access to your personal data is limited to employees, agents, contractors and other third parties who have a legitimate business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.

DATA RETENTION

We maintain a data retention policy to ensure that we only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying legal, accounting or reporting requirements.

To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for processing and applicable legal requirements.

INTERNATIONAL TRANSFERS

We may transfer personal data to our affiliates or to third parties who support the operation of our business. This may involve transferring data outside the European Economic Area.

Before making any such transfer, we take appropriate steps to ensure that your personal data receives an adequate level of protection in accordance with applicable data protection laws.

YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data:

• The right to request access to your personal data  
• The right to request correction of inaccurate or incomplete data  
• The right to request erasure of your personal data where there is no lawful reason for continued processing
• The right to object to processing of your personal data  
• The right to request restriction of processing  
• The right to request transfer of your personal data to you or to a third party  
• The right to withdraw consent at any time where we rely on consent to process your data  

To exercise any of these rights, please contact us using the details below.

CONTACT US

If you have any questions about this privacy statement, wish to exercise your rights, or wish to make a complaint, please contact us:

Email: privacy@consiliumorbi.com  

We recommend contacting us in the first instance if you have any concerns. You also have the right to lodge a complaint with your local data protection authority. In the United Kingdom, this is the Information Commissioner’s Office.